I bet you hope they don’t!
If you follow these tips it will make it more likely that people will read your messages at work and you will also improve your professional writing:
- Think carefully about the email subject line – if you want to receive a positive response to your email, it’s worth taking a little bit of time to think about what to write in the subject line of your email. If you want the person to respond/act within a specific time period then you may want to include this in your subject line e.g. Response/Urgent action required by 4pm today. Otherwise you may want to advise the person that your message is just additional information e.g Client Meeting – Background info.
- Keep your message short and to the point – if you’re sending a long message, the chances are that it won’t get read. Perhaps a meeting or a phone/video hook up would be a better way to communicate in this situation. Most of the time, emails should be short and to the point.
- Organise your thoughts – if you structure your email in a clear and logical way you’ll make it much easier for the reader to understand your message. You may find it helpful to use a few bullet points or numbers to break up the message and make it easier for the person to follow your ideas.
- Always check before sending – although we all send many emails everyday it’s always important to review your message for punctuation, grammar and spelling mistakes. If you consistently make errors it can cause confusion to others and cause people to feel that you don’t take your work seriously.
- Write the email address of the recipient last – this will help you to avoid hitting the ‘send’ button without having checked over your message for mistakes. Only add the recipient’s email address after you’ve reviewed your message and made sure that all links and attachments are included.
Hope you’re having a great week!